Board of Directors
The Elk River Youth Hockey Association Board Members are listed below. Please feel free to contact us if you have any questions. The Board operates under the Roberts Rules of Order. If you have questions about decisions or actions by the Board, please contact the Board President with the email link below.
Typically, the Board meets at 7 pm on the third Wednesday of the month at the Elk River High School.
Voting Members
Non-Voting Members
Board of Directors Election Process
The ERYHA election ballot for all voting board members is to be finalized at the scheduled March ERYHA board meeting by the close of the nominations. The nominations must be accepted by the Election Nomination Committee after being submitted online.
Once the ballot is finalized, there will be no write in votes accepted by the ERYHA at the annual member meeting in April. The finalized ballot will be posted on the website for view by all members. All adult members of ERYHA in good standing may cast a ballot (must be listed as parent/guardian of registered player as the current year registration will be exported for sign in). Honorary ERYHA include non-parent coaches and ERHS Hockey coaching staff.
All board positions will be open to all ERYHA members with the exception of the Treasurer, which requires a vetting process for nomination acceptance and the Gambling Manager which is a paid position with additional screening and training through the State of MN Gambling Board. Executive Board Member positions are encouraged to be current voting/non voting board members for ERYHA or similar previous experience, the V.P. role is highly encouraged to be used as a President Elect role. Please attend our board meetings and speak to current board members to get more information on job descriptions and time commitment.
Board Member positions require a minimum two year commitment. Openings of voting positions that occur in between elections will be filled by a vote of the Board of Directors. Appointed positions are filled as needed.
Even Year Elections
Vice President
Treasurer
Secretary
Registrar
Peewee Level Director
Bantam Level Director
Odd Year Elections
President
Fundraising Coordinator
Mite Level Director
Squirt Level Director
Girls Level Director
Board Member Requirements
MONTHLY MEETINGS
The ERYHA Board strives to meet monthly on the third Wednesday evening of each month and attendance is required. Meetings start at 7 p.m. (Monthly Gambling Meetings at 6:45 p.m.) unless noted otherwise, and membership is welcome to attend. Notice in writing to a Board member is encouraged for time on the agenda, however, open forum limited time will be provided.
Sub-committees and task forces of the Board, as well as the Executive Committee of the Board, meet as required to conduct business in a timely manner between Board meetings. Please see our calendar for details.
CONFLICTS OF INTEREST
Any ERYHA Board member that may have a potential conflict of interest where their actions or relationships present the potential for improper personal gain or advantage, or will have an adverse effect on the interests of the ERYHA, shall report such incidents to the ERYHA President for further review and determination. In order to avoid conflicts of interest, elected Level Directors are not allowed to Head Coach a team at the level they direct.
SCREENING PROCESS
All personnel of ERYHA are subject to the screening standard adopted by Minnesota Hockey via USA Hockey. This includes a background screening process and SafeSport training.
ENFORCEMENT POLICY
As elected members of Elk River Youth Hockey Association Board of Directors, we as a Board, will uphold and enforce all of the policies, procedures and guidelines set forth by the association. All board members are required to complete the ERYHA Board Member Code of Conduct.
If a situation occurs, we will follow the appropriate procedures and take the necessary disciplinary actions abiding by the Elk River Youth Hockey Association Policy/Procedure Manual, and in accordance to the Minnesota Hockey Handbook.
The membership has put faith in each of us, be electing us to hold a position on the Board. We have taken a vow to represent Elk River Youth Hockey Association in the best manner we possibly can. The best way is to follow the policies, procedures and guidelines that enable our Association to function as a whole.
Code of Conduct
The ERYHA Board of Directors, elected by the membership or appointed and approved by the Board, are expected to comply with the following set of rules in relation to the use of information and decisions made at the Board of Directors meetings, the implementation of policies and business, and their conduct within the association.
- No member of the board shall knowingly withhold, conceal, or furnish misleading information to any person(s) in the association regarding issues discussed, voted on, or passed by the Board in a regularly scheduled, special, or committee meeting.
- No member of the board shall directly or indirectly use ERYHA funds, equipment, supplies or other resources or their position as a member of the board for personal benefit.
- On behalf of ERYHA, no member of the board will directly or indirectly offer to pay, promise to pay or make a payment from ERYHA funds to any supplier without compliance to pre-approved board expenditures.
- No member of the board will use ERYHA funds or assets for any unlawful or improper purchases or establish undisclosed or unrecorded funds or assets.
- No member of the board shall offer or grant preferential treatment to any member, member’s child or their own child during traveling tryouts, or any time during their term on the board. No board member shall use their standing or influence to benefit the position or play of their own child during tryouts or the season. Board members will be held to the same code of conduct as the parents/spectators in regards to their behavior before, during and after a game.
- In any situation where there is a possibility of conflict of interest, unethical conduct or the appearance of such, the board member is expected to immediately disclose the facts to the President of the board in the presence of at least one other board member.
- No member of the board will discuss confidential information regarding a player, parent or coachtheir conduct, financial standing, tryout status, or history with the association, past grievances or issues with anyone outside of the board. This would include any family members of the board member, who may inadvertently be privy to such information.
- Issues and concerns addressed to board members, outside of their area of responsibility will be directed or redirected to the appropriate board member or procedure in place for that particular issue.